The Club rules were amended and reprinted 2012

RULES of the BANGOR CIVIL DEFENCE SERVICES CLUB 27 - 33 Victoria Road Bangor, Co. Down

Telephone 028 9145 4781

RULES of the BANGOR CIVIL DEFENCE SERVICES CLUB NAME

1. The name of the Club shall be "The Bangor Civil Defence Services Club"

OBJECTS 2. The objects of the Club are: (a) To perpetuate the good comradeship and public spirit of the former Bangor Civil Defence personnel; (b) To promote social and cultural intercourse among the members.

The Club shall be democratic and non-sectarian, and shall be neither affiliated nor connected directly or indirectly with any political party or organisation.

MEMBERSHIP 3. Membership of the Club shall be open to persons over 18 years of ago and shall consist of: (a) Ordinary Members being ladies and gentlemen who have served at least six months in a Civil Defence Service. Have at least six months service in Her Majesty's Armed Forces (which shall include the Ulster Hon. Guard, the National Fire Service and the Merchant Navy) or who have completed one year as an Associate Member of the Club. (b) Associate Member being ladies and gentlemen interested in Civil Defence activities, joining the Club, and after one year's satisfactory membership, becoming an Ordinary Member. (c) Senior Member. Ordinary Member with at least two years membership, who have reached retirement age and now pay a reduced annual subscription. (d) Honorary Member being ladies and gentlemen who have served the Club with distinction and good conduct, over a period of years, and have been awarded honorary status, by the Council. (e) Temporary Members being ladies and gentlemen, not ordinarily resident in the Bangor area. Temporary members shall not be entitled to attend any General Meeting of the Club, but otherwise (save as herein otherwise mentioned) shall enjoy the privileges of the Club. Associate members may attend but will have no vote. The number of Honorary, Associate or Temporary Members shall never exceed three times the number of Ordinary Members of the Club. An up-to-date list of Ordinary, Senior, Honorary and Temporary Members is to be kept on the Club premises

4. All members shall carry Membership Cards while on the premises of the Club.

5. SUBSCRIPTION All future applicants shall pay an entrance fee with their application and the Annual Subscription pertaining to that year on being elected. Subscriptions shall be payable in advance. Candidates elected after 1st June in any year shall pay, for that year, 50% of the appropriate subscription. Subscriptions are due on the 1st September each year. The Council will review the Annual Subscriptions, in the month of July, and set the level for the following year, starting on the 1st of September.

6. SUBSCRIPTIONS IN ARREARS (a) Any member who has not paid his/her subscription one month after it has become due will be considered in arrears, and if not paid within a further one month shall cease to be a member, and shall be notified by the Honorary Secretary to this effect. (b) Any member whose subscription is in arrears may, at the discretion of the Council, be reinstated on payment of all such arrears.

7. TRUSTEES (a) The property of the Club, which shall be under the control of the Council, shall be vested in six trustees, in trust for the Members, for the time being. The Trustees shall remain in Office until death or resignation or until a General Meeting shall think proper to remove any or all of them. The Trustees shall be selected by a General Meeting from the Members of the Club and upon a vacancy occurring amongst the Trustees, a new Trustee shall be selected at the next General Meeting. (b) The Trustees shall be entitled on the Club's behalf, when empowered by and at the direction of the Council, to accept, purchase, acquire, hold, manage, improve, sell, demise let in fee farm, exchange, mortgage, charge or dispose of any lands or any estate or interest therein and either with or without buildings thereon and other hereditaments corporeal or incorporeal and to grant indemnities. (c) Any liability, pecuniary or otherwise, which may be incurred by the Trustees or any of them, or by any officer or officers, or nominee of the Council acting under the direction of the Council, shall be accepted and borne by the Club and such Trustees or Trustee officer or nominee as the case may be shall be held absolutely harmless and indemnified.

8. MANAGEMENT The business and affairs of the Club shall be under the management of the Officers and Council of the Club.

9. OFFICERS The Officers of the Club shall consist of President, Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer.

10. COUNCIL The Council shall consist of ten Ordinary Members of the Club and one Trustee.

11. ELECTION OF OFFICERS AND COUNCIL All the Officers and Members of the Council shall be elected for not less than 1 year by and from the Ordinary Members of the Club at the Annual General Meeting. Candidates for election shall be Members in good standing during a period of at least two years and no Member whose resignation has been authoritatively demanded from either the Council or one of its Sub-Committees, shall be eligible for election. The names of the Members proposed as Officers and Members of the Council, together with the names of their proposers and seconders, shall be lodged in writing with the Honorary Secretary and posted in a conspicuous place in the Club premises for at least fourteen days prior to the Annual General Meeting. A Member may only be nominated for one office. In the case of a vacancy, the Council shall co-opt a successor until the next Annual General Meeting. The Officers shall retire each year, but are eligible for re-election. Council Members shall retire after two years and are eligible for re-election.

12. DUTIES OF OFFICERS All Officers of the Club shall be ex-officio Members of the Council and Sub-Committees.

13. CHAIRMAN The Chairman shall take the chair at all General Meetings of the Club and in his absence the Chair will be taken by the Vice-Chairman, and in their absence a Chairman shall be appointed by the meeting. The Chairman or Vice-Chairman shall take the chair at all meetings of the Council and in their absence a Chairman shall be appointed by the meeting. The Chairman has a second casting vote on issues where there is a tie in the voting.

14. HONORARY SECRETARY Being the executive officer, between meetings he is responsible for staff, and dealing with emergencies rising between Council Meetings, correspondence, and collecting subscriptions from Members. To prepare and issue correspondence the Council may deem necessary and perform such other work necessary by the Council. To ensure that a complete register of Club Members, complete with names and addresses, in alphabetical order, is kept on the premises. To attend all meetings of the Council, Finance or Sub-Committees, if so directed, and take minutes of the proceedings.

15. HONORARY TREASURER The Treasurer has a statutory duty to ensure that the Club complies with the Accounts Regulations 1997. He has the responsibility of keeping proper books/records of Accounts. The Treasurer must be in a position to account for Club finances as specified by the Club, and the Club Council, at such times as may be required. The Treasurer is responsible for reconciling the bank statements with the account books, and is responsible for the payment of Wages, PAYE, VAT, etc.

16. DUTIES OF THE COUNCIL The Council shall meet at least once a month for the dispatch of current business, and at such other times as the Council may determine. The Council, in their discretion, may adjourn any of their meetings and make such regulations for the dispatch of their business as they shall from time to time determine. The Quorum for any Council meeting shall be five Members, and the Chairman of the meeting for the time being shall have a second or casting vote. No proxies shall be allowed. (a) The Council shall have power to make such Bye-Laws and regulations and give such order as they may consider necessary for the well being of the Club. (b) They may appoint Sub-Committees, which may include persons not necessarily Members of the Council, and delegate to such Sub-Committees, any of their powers, except the financial control of the Club, and the election or removal of members. (c) The Council shall have control of the finances of the Club and power to engage, control and dismiss the Club employees, supply refreshments and have all such administrative and financial power as may be necessary for properly carrying out the objects of the Club in accordance with these rules and the provisions of the Registration of Clubs (Northern Ireland) Order 1987. (c) The Council shall have the power to borrow up to ?30,000 for the purchase, renovation or improvement of Club premises.

17. COMPLAINTS Complaints shall be made in writing to the Honorary Secretary, who shall report them to the Council.

18. EXTRAORDINARY GENERAL MEETING The Council may at any time, or upon receipt of a requisition signed by at least 10% of the Ordinary Members, stating the business to be brought forward, shall call an Emergency General Meeting of the Club.

19. ELECTION OF MEMBERS All members shall be elected by the Council of the Club by ballot. Each candidate for admission to membership shall, before election, complete a Nomination Form and shall be proposed by an Ordinary Member of the Club and seconded by another. The Nomination Form, signed by the candidate, his proposer and seconder, shall bear the candidate's name, address, description and qualifying service (and if required, supply evidence of such service) and shall be posted on the Notice Board in the Club premises and shall remain there for a period of at least fourteen days, before the date of election. Candidates for election, whose names have been rejected, shall be informed in writing of the Council's decision and cannot be proposed again within twelve months from the date of rejection. On election of a member the Honorary Secretary shall notify him/her in writing, furnishing him/her with a copy of the Rules.

20. RESIGNATION OF MEMBERS Any Member wishing to withdraw from the Club shall notify his/her intention in writing to the Honorary Secretary previous to the 1st day of September, in default of which he/she will be liable for his/her subscription for the ensuing year.

21. DISCIPLINARY POWERS OF THE COUNCIL (a) In accordance with the provisions of this Rule, the Council shall have power to reprimand, suspend or expel any Member who wilfully acts contrary to the Rules and Bye-Laws of the Club or any direction of the Council or whose conduct within or without the Club premises is such as in the opinion of the Council to injure or discredit the character of the Club or to otherwise render him/her unfit for membership. (b) A Member shall not be dealt with under this Rule without being given the opportunity to be heard by the Council and to advance a defence. The Honorary Secretary shall, at least 7 days before the meeting of the Council, which is to consider the matter, send to the Member, at his/her address as shown in the Register of Members, a statement in writing of the conduct complained of an informing him/her of the time and place of such meeting, and his/her right to be heard thereat. Failure by the Member to appear shall not prevent the meeting dealing with the matter. (c) A Member shall not be expelled unless the majority of the Council shall vote for his/her expulsion and provided that at least one third of the Members of Council are present.

22. ANNUAL GENERAL MEETING The Annual General Meeting of the Club shall be held not later than the 30th day of November in each year. No business can be proceeded with at that or any other General Meeting unless at least forty Members are present. In case there shall be no Quorum, the Meeting shall stand adjourned until the same day of the following week, at the same time and place, notice of which shall be posted in the Club premises at least forty-eight hours previous to the holding of such adjourned Meeting.

23. NOTICE OF ANNUAL GENERAL MEETING Advance notice of the Annual General Meeting will be posted on the Club Notice Board, 28 days prior to the Annual General Meeting, and an advertisement, giving notice of such a Meeting, shall be placed in a local Newspaper, giving at least 14 days notice to Members.

24. ACCOUNTS AND RECORDS Current Accounts and Minutes Books shall be kept, showing the financial affairs and activities of the Club, and at the Annual General Meeting the Council shall submit an Audited Income and Expenditure Account and Balance Sheet, showing the Assets and Liabilities of the Club and report of the general concerns of the Club made up to the end of the Financial Year of the Club, viz. the 31st August. The Financial Report shall be printed and displayed on the Club Notice Board, 28 days prior to the Annual General Meeting. Individual copies will be available to Members at least 7 days prior to the Annual General Meeting. The Accounts of the Club shall be audited by Certified Auditors, appointed annually at the Annual General Meeting. Such Auditors shall not be Members of the Council.

25. RULES OF DEBATE At all meetings of the Club or any Committees, the following rules of debate shall be followed (if the Chairman or the Meeting decides): (a) All motions shall be produced in writing, read to the Meeting by the Member submitting same, and handed to the Chairman immediately upon being seconded. (b) Every amendment shall be reduced to writing, signed by the mover, and handed to the Chairman, who shall determine whether the same is in order and may make such alteration as will bring it into due form. (c) An amendment shall not be discussed or put to the meeting until it has been seconded. (d) Whenever an amendment upon original motion has been moved and seconded, no second or subsequent amendment shall be moved until the first amendment shall have been disposed of. If an amendment be carried, the motion, as amended, shall take the place of the original motion, and shall become the question upon which any further amendment may be moved. (e) A Member who speaks shall direct his speech strictly to the motion under discussion or to a motion or amendment to be proposed by himself, or to question of order. (f) A Member shall not address the Meeting more than once on any motion or amendment, but the mover of an original motion may reply, and in his reply, shall strictly confine himself to answering previous speakers, and shall not introduce any new matter into debate.

26. VOTING Voting at all Meetings shall be by a show of hands, except as provided by Rules 19 and 31 unless a ballot is demanded by the majority of the Members present: in the case of equality of votes, the Chairman shall have a second or casting vote. Voting by proxy shall not be allowed.

27. VISITORS Visitors may, subject to such regulations as the Council may make from time to time, be introduced to the Club premises, if accompanied by the Ordinary, Senior or Associate Member introducing them. The same visitor shall not be introduced to the Club more than 20 times per year. The Council may, on occasion, require a charge to be paid for visitors. The following shall not be admitted as visitors: (a) Former members who have been expelled. (b) Persons who have been nominated and refused membership. (c) Persons who have been previously admitted as visitors, and who were guilty of objectionable conduct. (d) Lapsed members. (e) Any person at the discretion of the Club Council. A visitor of a Member shall not be admitted to the Club premises except in the company of a Member and the Member shall immediately on the admission of his visitor to the Club premises, enter his name and address, and the names and address of his visitor, in a book which shall be kept for that purpose and which shall show the date of each visit. A Member shall be responsible for his visitor strictly observing the Rules and shall not leave the Club premises before his visitor.

28. LIST OF MEMBERS An alphabetical list of Members with their last known addresses shall be available to Members in the Club premises.

29. REGISTRATION Excisable liquor shall be supplied in the Club between the hours of: Sundays or Christmas Day - 12.30 p.m. to 10.00 p.m. Good Friday - 5.00p.m. to 11.00p.m. and all other days -11.30 a.m. to 11.00 p.m. The Council may shorten these hours from time to time should they deem necessary. A statement of the hours during which intoxicating liquor may be supplied on the premises shall be exhibited, printed in plain type, in a conspicuous part of the Club premises. The Council may extend these hours until 1.00 a.m. on special occasions, provided that a written authorisation has been obtained from the District Commander of the Police Service of Northern Ireland. Intoxicating or excisable liquor shall not be supplied to any persons under 18 years of ago. Intoxicating or excisable liquor shall not be supplied to any persons who are not members of the Club for consumption outside the premises of the Club. Intoxicating or excisable liquor shall not be supplied to Members of the Club for consumption outside the premises of the Club except where the liquor supplied in such quantities and during such hours, being hours within the permitted hours, and on such days as the Sub-Divisional Commander for the relevant Police Sub-Division in which the Club premises are situated may authorise in writing. A Member or Visitor shall not bring into the premises of the Club any intoxicating or excisable liquor. Visitors shall not be supplied with excisable liquor on the Club premises unless on the invitation and in the company of a Member. No persons shall be paid, at the expense of the Club, any commission, percentage or similar payment on, or with reference to purchases or intoxicating liquor by the Club. No persons shall, directly or indirectly, derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club or Members or visitors, apart from any benefit accruing to the Club as a whole.

30. ALTERATIONS OF RULES No Rule of the Club shall be replaced or altered, or new Rule made, except at a General Meeting. Any such alteration shall be by ballot. Notice of such change shall be sent to each member entitled thereto at least seven days previous to the Meeting called for its consideration. Any proposed amendments to Rules for consideration at an Annual General Meeting must be submitted in writing to the Honorary Secretary on or before the 30th September of any year.

31. INTERPRETATION In the interpretation of these Rules, words denoting masculine general shall be deemed, where appropriate, to include the feminine gender, and in the case of dispute as to the meaning of any Rule, the matter shall be referred to the Council whose decision shall be final. BY ORDER OF THE COUNCIL - NOVEMBER 2012.